See below for a range of information to assist with managing your club or society, including information on funding, hosting events, fundraising, finance, discounts, Market Days bookings etc.
Please note that the below process is in place for all events to be held on campus until further notice:
Assess whether the event needs to be held in person
Request a room booking via the Room Booking Form at least 1 week in advance
When the booking is confirmed, complete the attached COVID-19 Events and Gatherings on Campus Registration Form. This needs to be completed and sent to firstname.lastname@example.org at least 3 business days before the event. If you have any questions about this please feel free to reach out to UC Life.
Adhere to all restrictions and safety guidelines in place at the time of the event
Clubs can book the club & society space, tutorial and lecture rooms on campus at UC. At least 1-week notice must be provided. We have a dedicated Club & Society Space in 1A04 fitted with TVs, tables & chairs for 30 people, storage and tea & coffee station. The Club & Society space is our preferred venue for club events & meetings. To book a room complete the room booking form.
For bookings in UniLodge please complete this form.
For bookings in the Refectory or Ann Harding Conference Centre, please email email@example.com.
Submit your event details in the event promotion form (previously Event Registration Form) for UC Life to help with promotion. This form is not required for all events, only if you would like additional promotion support. All events should be listed in UniOne.
After each event, clubs need to complete the post-event summary form, this includes details on the event, how it went (which can be passed on to future executive members) and receipt uploads for reimbursements. Event summaries will need to be submitted within 2 weeks after the event by ALL CLUBS for ALL EVENTS. Recurring events (weekly/fortnightly) can be submitted at the end of each semester (S1, Winter, S2, Summer).
UC Life has a range of equipment available for clubs to use including photobooth, fairy floss machine, sporting equipment and much more.
To book a BBQ please complete the booking form below. If you wish to book a BBQ you must fill out the following booking form at least 2 weeks in advance. UC Life will then contact you to confirm whether or not the BBQ is available on your requested date.
A good way to promote your club and gain more memberships is to set up a stall during Market Days. These occur once a month on the concourse from 11am to 2pm.
Market days for 2021 are still being confirmed and approved, we will open bookings as soon as possible to allow clubs to participate.
Please keep your club committee contact details up to date when the committee changes. Please fill out the spreadsheet below and email to firstname.lastname@example.org within a week of the committee changes. Ensure all committee members are members of your club in UniOne to ensure that they can be added as club organisers.
The UC Life team is here to assist you in any way you need. You can drop us a line using the details below or come and visit us, just note that we are often out of the office at events or meetings.
Phone: 0458 712 214
UC Life Office
Building 1, Level C, Room 24 – 38
Upstairs in the Refectory (across Refectory from Careers UC)
*Note our student entrance is hidden a little further down the corridor